Email Task Structure: Professional Register & Concise Precision

1. Task Requirements (7-Minute Timed Task)

You receive an email or notice describing a workplace or university campus scenario requiring an immediate written response. You must satisfy 2–3 explicit prompt bullet points within 7 minutes.

2. Optimal Email Format

A. Salutation

Formal: Dear Professor Davis, / Dear Ms. Jenkins,
Semi-Formal: Dear Alex, (only if writing to a direct peer)

B. Statement of Purpose (Line 1)

I am writing to inquire about... / I am writing to request permission to... / I am writing in response to your announcement regarding...

C. Addressing the Required Points (Body Paragraphs)

Direct, courteous explanation addressing every prompt requirement.
Use conditional requests: Would it be possible to... / I would be grateful if you could clarify...

D. Sign-off and Signature

Sincerely, / Best regards, followed by your name on the next line.